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29 June 2009
[Federal Register: June 29, 2009 (Volume 74, Number 123)]
[Notices]
[Page 31000-31006]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr29jn09-23]
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Notices
Federal Register
________________________________________________________________________
This section of the FEDERAL REGISTER contains documents other than rules
or proposed rules that are applicable to the public. Notices of hearings
and investigations, committee meetings, agency decisions and rulings,
delegations of authority, filing of petitions and applications and agency
statements of organization and functions are examples of documents
appearing in this section.
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[[Page 31000]]
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RECOVERY ACCOUNTABILITY AND TRANSPARENCY BOARD
Privacy Act of 1974; Systems of Records
AGENCY: Recovery Accountability and Transparency Board
ACTION: Notice of Privacy Act systems of records.
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SUMMARY: The Recovery Accountability and Transparency Board (Board)
proposes to establish systems of records that are subject to the
Privacy Act of 1974 (Privacy Act or the Act). In this notice, the Board
provides the required information on the systems of records.
FOR FURTHER INFORMATION CONTACT: Jennifer Dure, General Counsel,
Recovery Accountability and Transparency Board, 1717 Pennsylvania
Avenue, NW., Suite 700, Washington, DC 20006.
SUPPLEMENTARY INFORMATION: Title 5 U.S.C. 552a(e)(4) and (11) provide
that the public be given a 30-day period in which to comment on any new
routine use of a system of records. The Office of Management and Budget
(OMB), which has oversight responsibilities under the Act, requires a
40-day period in which to conclude its review of the new systems.
Therefore, please submit any comments by August 10, 2009. The public,
OMB, and the Congress are invited to send written comment to Jennifer
Dure, General Counsel, Recovery Accountability and Transparency Board,
1717 Pennsylvania Avenue, NW., Suite 700, Washington, DC 20006.
In accordance with 5 U.S.C. 552a(r), the Board has provided a
report to OMB and the Congress on the proposed systems of records.
Recovery Accountability and Transparency Board
Table of Contents
RATB-1--Telephone Directory/Locator System.
RATB-2--Employee Credential System.
RATB-3--Budget System.
RATB-4--Payroll and Leave Records.
RATB-5--Time and Attendance Records.
RATB-6--Training Management System.
RATB-7--Freedom of Information-Privacy Act System.
RATB-8--Applicants for Employment Records.
RATB-1
SYSTEM NAME:
Telephone Directory/Locator System.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Recovery Accountability and Transparency Board, 1717 Pennsylvania
Avenue, NW., Suite 700, Washington, DC 20006.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current employees of the Board and vendors or other Federal
employees located in the Board's office.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, title, agency office address, agency mailing address,
telephone number, standard administrative code, and social security
number (SSN).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, 40 U.S.C. 121(c).
PURPOSES:
The records are used to develop and maintain current employee
locator and directory listings. The locator listings are used by the
Board for the purpose of locating employees and for routing mail. The
directory listings are used to produce agency telephone directories on
an as-needed basis.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
A. In the event of litigation where the defendant is (1) the Board,
any component of the Board, or any employee of the Board in his or her
official capacity; (2) the United States where the Board determines
that the claim, if successful, is likely to directly affect the
operations of the Board or any of its components; or (3) any Board
employee in his or her individual capacity where the Justice Department
has agreed to represent such employee, the Board may disclose such
records as it deems desirable or necessary to the Justice Department to
enable that Department to present an effective defense, provided such
disclosure is compatible with the purpose for which the records were
collected.
B. Records may be disclosed to student volunteers, individuals
working under a personal services contract, and other individuals
performing functions for the Board but technically not having the
status of agency employees, if they need access to the records in order
to perform their assigned agency functions.
POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Variously stored in card files, computer printouts, paper forms,
magnetic tape.
RETRIEVABILITY:
Alphabetically by employee name in certain instances, also by
agency and/or title.
SAFEGUARDS:
Only authorized personnel have access to master lists.
RETENTION AND DISPOSAL:
Retained as long as individual is employed by or associated with
the Board, then information deleted from files by appropriate method.
SYSTEM MANAGER(S) AND ADDRESS:
Executive Assistant, Recovery Accountability and Transparency
Board, 1717 Pennsylvania Avenue, NW., Suite 700, Washington, DC 20006.
NOTIFICATION PROCEDURE:
Inquiries concerning this system should be directed to General
Counsel, Recovery Accountability and Transparency Board, 1717
Pennsylvania Avenue, NW., Suite 700, Washington, DC 20006.
RECORDS ACCESS PROCEDURES:
Same as notification procedure. Requesters should also reasonably
specify the record contents being sought.
CONTESTING RECORD PROCEDURES:
Contact the official at the address specified under notification
procedure above, and reasonably identify the record and specify the
information to be
[[Page 31001]]
contested and corrective action sought with supporting justification.
RECORD SOURCE CATEGORIES:
Individual employees.
EXEMPTIONS CLAIMED FOR THIS SYSTEM:
None.
RATB-2
SYSTEM NAME:
Employee Credential System.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Recovery Accountability and Transparency Board, 1717 Pennsylvania
Avenue, NW., Suite 700, Washington, DC 20006.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current or former employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system maintains a record for each employee issued an agency
credential with badge or medallion.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301.
PURPOSE(S):
The information is used to maintain a record of each individual
issued an agency credential as well as the accountability of each badge
and medallion.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
A. Disclosure may be made to a Member of Congress in response to an
inquiry made at the request of an employee employed by the Board.
B. Information may be disclosed to any civil or criminal law
enforcement agency, whether Federal, state, or local or foreign, which
requires information relevant to a civil or criminal investigation.
C. Information may be disclosed to officials and employees of any
Federal agency which requires information relevant to an agency
decision concerning the hiring, appointment or retention of an
employee; the issuance of a security clearance; the execution of a
security or suitability investigation or the classification of a job.
D. Relevant information may be disclosed in a proceeding before an
administrative forum, including Ad Hoc forums, which may or may not
include an Administrative Law Judge, and which may or may not convene
public hearings/proceedings, or to other established adjudicatory or
regulatory agencies, e.g., the Merit Systems Protection Board, the
Federal Labor Relations Authority, or other agencies with similar or
related statutory responsibilities, where necessary to adjudicate
decisions affecting individuals who are employed by the Board and who
are covered by this system, including (but not limited to) decisions to
effect any necessary remedial actions, e.g., debt collection activity,
disciplinary and/or other appropriate personnel actions, and/or other
law enforcement related actions, where appropriate.
E. To the appropriate Federal, state, local, foreign or other
public authority responsible for investigating, prosecuting, enforcing
or implementing a statute, rule, regulation, or order where the Board
becomes aware of an indication of a violation or potential violation of
civil or criminal law or regulation.
F. Information permitted to be released to the news media and that
may be made available unless it is determined that release of the
specific information in the context of a particular case would
constitute an unwarranted invasion of personal privacy.
G. A record may be disclosed to the National Archives and Records
Administration and the General Services Administration during a records
management inspection conducted under 44 U.S.C. 2904 and 2906.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
The information is stored on a standalone computer system.
RETRIEVABILITY:
Information is retrieved by the name of the employee.
SAFEGUARDS:
Only authorized personnel have access to standalone computer
system.
RETENTION AND DISPOSAL:
Records in this system are retained and disposed of in accordance
with General Records Schedule 18.
SYSTEM MANAGER(S) AND ADDRESS:
Executive Assistant, Recovery Accountability and Transparency
Board, 1717 Pennsylvania Avenue, NW., Suite 700, Washington, DC 20006.
NOTIFICATION PROCEDURE:
Inquiries concerning this system should be directed to the Freedom
of Information Act Office, Recovery Accountability and Transparency
Board, 1717 Pennsylvania Avenue, NW., Suite 700, Washington, DC 20006.
RECORDS ACCESS PROCEDURES:
To locate a specific record, you must provide the name of the
individual and provide at least two items of identification (date of
birth, employee identification number or similar information). The
address is the same as indicated in the notification procedure.
CONTESTING RECORD PROCEDURES:
Contact the official at the address specified under notification
procedure above and reasonably identify the record and specify the
information to be contested.
RECORD SOURCE CATEGORIES:
The information is provided by employees of the Board.
EXEMPTIONS CLAIMED FOR THIS SYSTEM:
None.
RATB-3
SYSTEM NAME:
Budget System.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Recovery Accountability and Transparency Board, 1717 Pennsylvania
Avenue, NW., Suite 700, Washington, DC 20006.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees of the Board.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system maintains a record of each individual employed by the
agency. Each record contains the name, SSN, position title, salary and
benefits of the individual.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301.
PURPOSE(S):
The information is used to make payroll projections for budget
purposes and to track employees by organization within the Board.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
A. To provide information to a Member of Congress in response to an
inquiry from that Member made at the request of the employee or
contractor.
[[Page 31002]]
B. To disclose information to another Federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a Federal agency when the government is a
party to the judicial or administrative proceeding.
C. Information may be disclosed to any civil or criminal law
enforcement agency, whether Federal, state, or local or foreign, which
requires information relevant to a civil or criminal investigation.
D. Information may be disclosed to officials and employees of any
Federal agency which requires information relevant to an agency
decision concerning the hiring, appointment or retention of an
employee; the issuance of a security clearance, the execution of a
security or suitability investigation or the classification of a job.
E. To the appropriate Federal, state, local, foreign or other
public authority responsible for investigating, prosecuting, enforcing
or implementing a statute, rule, regulation, or order where the Board
becomes aware of an indication of a violation or potential violation of
civil or criminal law or regulation.
F. A record may be disclosed to the National Archives and Records
Administration and the General Services Administration during a records
management inspection conducted under 44 U.S.C. 2904 and 2906.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
The information is stored on a personal computer which is password
protected.
RETRIEVABILITY:
The information can be retrieved by the name and/or personal
identifier of the employee.
SAFEGUARDS:
The information is maintained on a server with limited access by
user-ID and password.
RETENTION AND DISPOSAL:
The information is retained and disposed of in accordance with
General Records Schedule 5.
SYSTEM MANAGER(S) AND ADDRESS:
Assistant Director, Finance and Budget, Recovery Accountability and
Transparency Board, 1717 Pennsylvania Avenue, NW., Suite 700,
Washington, DC 20006.
NOTIFICATION PROCEDURE:
Inquiries concerning this system should be directed to the Freedom
of Information Act Office, Recovery Accountability and Transparency
Board, 1717 Pennsylvania Avenue, NW., Suite 700, Washington, DC 20006.
RECORDS ACCESS PROCEDURES:
To locate a specific record, you must provide the name of the
individual and provide at least two items of identification (date of
birth, employee identification number, dates of employment or similar
information). The address is the same as indicated in the notification
procedure.
CONTESTING RECORD PROCEDURES:
Contact the official at the address specified under notification
procedure above and reasonably identify the record and specify the
information to be contested.
RECORD SOURCE CATEGORIES:
The information is provided by current and former employers.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
RATB-4
SYSTEM NAME:
Payroll and Leave Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Recovery Accountability and Transparency Board, 1717 Pennsylvania
Avenue, NW., Suite 700, Washington, DC 20006.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees of the Board.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information relating to the individual's
name, SSN, age, sex, marital status, appointment, tenure, employment
status and occupation series. These records also contain data as of the
year to date and the most recent pay period with regard to leave
earned, used and balances, withholdings and allotments to financial
institutions.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 44 U.S.C. 3101; 5 CFR Part 550.
PURPOSE(S):
Document employee salary, tax and related information and to track
and document employee leave transfers, reinstatements and other leave
issues.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
A. To provide information to a Member of Congress from the record
of an individual in response to an inquiry from that Member made at the
request of the employee or contractor.
B. To disclose information to another Federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a Federal agency when the government is a
party to the judicial or administrative proceeding.
C. Information may be disclosed to any civil or criminal law
enforcement agency, whether Federal, state, or local or foreign, which
requires information relevant to a civil or criminal investigation.
D. Information may be disclosed to officials and employees of any
Federal agency which requires information relevant to an agency
decision concerning the hiring, appointment or retention of an
employee; the issuance of a security clearance; the execution of a
security or suitability investigation or the classification of a job.
E. Relevant information may be disclosed in a proceeding before an
administrative forum, including Ad Hoc forums, which may or may not
include an Administrative Law Judge, and which may or may not convene
public hearings/proceedings, or to other established adjudicatory or
regulatory agencies, e.g., the Merit Systems Protection Board, the
Federal Labor Relations Authority, or other agencies with similar or
related statutory responsibilities, where necessary to adjudicate
decisions affecting individuals who are employed by the Board and who
are covered by this system, including (but not limited to) decisions to
effect any necessary remedial actions, e.g., debt collection activity,
disciplinary and/or other appropriate personnel actions, and/or other
law enforcement related actions, where appropriate.
F. To the appropriate Federal, state, local, foreign or other
public authority responsible for investigating, prosecuting, enforcing
or implementing a statute, rule, regulation, or order where the Board
becomes aware of an indication of a violation or potential violation of
civil or criminal law or regulation.
G. To disclose to the Office of Personnel Management in accordance
with the agency's responsibility for
[[Page 31003]]
evaluation and oversight of Federal personnel management.
H. To provide a copy of an employee's Department of the Treasury
Form W-2, Wage and Tax Statement, to the state, city or other local
jurisdiction which is authorized to tax the employee's compensation.
The record will be provided in accordance with a withholding agreement
between the state, city or other jurisdiction and the Department of the
Treasury pursuant to 5 U.S.C. 5516, 5517 or 5520, or in response to a
written request from an appropriate official of the taxing
jurisdiction. The request must include a copy of the applicable statute
or ordinance authorizing the taxation of compensation and should
indicate whether the authority of the jurisdiction to tax their
employee is based on a place of residence, place of employment or both.
I. To disclose information to the General Services Administration
Agency Liaison Division to effect distribution of pay according to
employee directions and other authorized purposes.
J. Release information to the Internal Revenue Service (IRS).
Information contained in the system may be disclosed to the IRS to
obtain taxpayer mailing addresses for the purpose of locating such
taxpayer to collect or compromise a Federal claim against the taxpayer.
K. Information directly related to the identity of debtors and the
history of claims contained in the system of records may be disclosed
to consumer reporting agencies for the purpose of encouraging repayment
of overdue debts. Such disclosures will be made only when a claim is
overdue and only after due process steps have been taken to notify the
debtor and give him or her a chance to meet the terms of the debt.
L. Information may be released about debtors to the U.S. Treasury
or other Federal employers in order to effect salary or administrative
offsets. Information contained in the system of records may be
disclosed to an employer in order to effect salary or administrative
offsets to satisfy a debt owed the United States by that person. Such
disclosures will be made only when all procedural steps established by
the Debt Collection Act have been taken.
M. To disclose information to contractors, grantees, experts,
consultants or volunteers performing or working on a contract, services
or job for the Board.
N. Information may be disclosed to the General Accountability
Office (GAO) during a records management audit or inspection pursuant
to GAO's audit authority.
O. A record may be disclosed to the National Archives and Records
Administration and to the General Services Administration during a
records management inspection conducted under 44 U.S.C. 2904 and 2906.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosure to consumer reporting agencies under subsection (b)(12)
of the Privacy Act. Disclosure may be made from this system to consumer
reporting agencies as defined in the Debt Collection Act of 1982 (31
U.S.C. 3701(a)(3)) or the Fair Credit Reporting Act (15 U.S.C.
1681a(f)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Information is retrieved by the name or personal identifier of the
individual.
SAFEGUARDS:
This information is maintained on either a password-protected
computer or filed in a locked file cabinet in a private office.
RETENTION AND DISPOSAL:
Information is maintained and disposed of in accordance with
General Records Schedule 2.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Mission Support Services, Recovery Accountability and
Transparency Board, 1717 Pennsylvania Avenue, NW., Suite 700,
Washington, DC 20006.
NOTIFICATION PROCEDURE:
Inquiries concerning this system should be directed to the Freedom
of Information Act Office, Recovery Accountability and Transparency
Board, 1717 Pennsylvania Avenue, NW., Suite 700, Washington, DC 20006.
RECORDS ACCESS PROCEDURES:
To locate a specific record, you must provide the name of the
individual and provide at least two items of identification (date of
birth, employee identification number, dates of employment or similar
information). The address is the same as indicated in the notification
procedure.
CONTESTING RECORD PROCEDURES:
Contact the official at the address specified under notification
procedure above and reasonably identify the record and specify the
information to be contested.
RECORD SOURCE CATEGORIES:
(1) Individuals who are current or former employees of the agency;
(2) General Services Administration Agency Liaison Division.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
RATB-5
SYSTEM NAME:
Time and Attendance Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Recovery Accountability and Transparency Board, 1717 Pennsylvania
Avenue, NW., Suite 700, Washington, DC 20006.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees of the Board.
CATEGORIES OF RECORDS IN THE SYSTEM:
Time and attendance reports, leave slips and audit reports which
contain the name, SSN, grade, leave category, leave balances and
organization code.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 CFR Part 630.
PURPOSE(S):
To provide control, reporting and accounting for employee leave.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
A. To provide information to a Member of Congress from the record
of an individual in response to an inquiry from that Member made at the
request of the employee or contractor.
B. To disclose information to another Federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a Federal agency when the government is a
party to the judicial or administrative proceeding.
C. Information may be disclosed to any civil or criminal law
enforcement agency, whether Federal, state, or local or foreign, which
requires information relevant to a civil or criminal investigation.
D. Information may be disclosed to officials and employees of any
Federal agency which requires information relevant to an agency
decision concerning the hiring, appointment or retention of an
employee; the issuance of a security clearance; the execution of a
security or suitability investigation or the classification of a job.
[[Page 31004]]
E. Relevant information may be disclosed in a proceeding before an
administrative forum, including Ad Hoc forums, which may or may not
include an Administrative Law Judge, and which may or may not convene
public hearings/proceedings, or to other established adjudicatory or
regulatory agencies, e.g., the Merit Systems Protection Board, the
Federal Labor Relations Authority, or other agencies with similar or
related statutory responsibilities, where necessary to adjudicate
decisions affecting individuals who are employed by the Board and who
are covered by this system, including (but not limited to) decisions to
effect any necessary remedial actions, e.g., debt collection activity,
disciplinary and/or other appropriate personnel actions, and/or other
law enforcement related actions where appropriate.
F. To the appropriate Federal, state, local, foreign or other
public authority responsible for investigating, prosecuting, enforcing,
or implementing a statute, rule, regulation, or order where the Board
becomes aware of an indication of a violation or potential violation of
civil or criminal law or regulation.
G. To disclose to the Office of Personnel Management in accordance
with the agency's responsibility for evaluation and oversight of the
Federal personnel management.
H. To disclose information to the General Services Administration
Agency Liaison Division to effect maintenance of leave.
I. A record may be disclosed to the National Archives and Records
Administration and to the General Services Administration during a
records management inspection conducted under 44 U.S.C. 2904 and 2906.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
The information is stored manually in individual folders.
Electronic access to the information is maintained on a password
protected computer.
RETRIEVABILITY:
Information is retrieved by the name of the individual employee.
SAFEGUARDS:
Information is either locked in a file cabinet or in offices that
are locked.
RETENTION AND DISPOSAL:
Information is maintained and disposed of in accordance with
General Record Schedule 2.
SYSTEM MANAGER(S) AND ADDRESS:
Executive Assistant, Recovery Accountability and Transparency
Board, 1717 Pennsylvania Avenue, NW., Suite 700, Washington, DC 20006.
NOTIFICATION PROCEDURE:
Inquiries concerning this system should be directed to the Freedom
of Information Act Office, Recovery Accountability and Transparency
Board, 1717 Pennsylvania Avenue, NW., Suite 700, Washington, DC 20006.
RECORDS ACCESS PROCEDURES:
To locate a specific record, you must provide the name of the
individual and provide at least two items of identification (date of
birth, employee identification number, or similar information). The
address is the same as indicated in the notification procedure.
CONTESTING RECORD PROCEDURES:
Contact the official at the address specified under notification
procedure above and reasonably identify the record and specify the
information to be contested.
RECORD SOURCE CATEGORIES:
(1) Current and former employees; (2) current and former Time and
Attendance personnel; (3) current or former employers; (4) General
Services Administration Agency Liaison Division staff.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
RATB-6
SYSTEM NAME:
Training Management System.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Recovery Accountability and Transparency Board, 1717 Pennsylvania
Avenue, NW., Suite 700, Washington, DC 20006.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees of the agency.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records containing the type and dates of training programs for
Board employees.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301.
PURPOSE(S):
To track individual employees and their training history, class
schedules, attendance and to ensure prerequisites have been met.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
A. Information is maintained to assist in performing the
administrative functions of the Training Office and is used to prepare
class directories, class rosters and statistical reports.
B. To provide information to a Member of Congress from the record
of an individual in response to an inquiry from that Member made at the
request of the employee or contractor.
C. To disclose information to contractors, grantees, experts,
consultants or volunteers performing or working on a contract, service
or job for the Board.
D. A record may be disclosed to the National Archives and Records
Administration and to the General Services Administration during a
records management inspection conducted under 44 U.S.C. 2904 and 2906.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Information is stored manually in individual file folders and
electronically.
RETRIEVABILITY:
Information is retrieved by the name of the individual.
SAFEGUARDS:
The manual records are maintained in locked file cabinets and the
automated portion is maintained on a password-protected computer.
RETENTION AND DISPOSAL:
Information is maintained and disposed of in accordance with
General Records Schedule 1.
SYSTEM MANAGER(S) AND ADDRESS:
Administrative Officer, Recovery Accountability and Transparency
Board, 1717 Pennsylvania Avenue, NW., Suite 700, Washington, DC 20006.
NOTIFICATION PROCEDURE:
Inquiries concerning this system should be directed to the Freedom
of Information Act Office, Recovery Accountability and Transparency
Board,
[[Page 31005]]
1717 Pennsylvania Avenue, NW., Suite 700, Washington, DC 20006.
RECORDS ACCESS PROCEDURES:
To locate a specific record, you must provide the name of the
individual and provide at least two items of identification (date of
birth, employee identification number, or similar information). The
address is the same as indicated in the notification procedure.
CONTESTING RECORD PROCEDURES:
Contact the official at the address specified under notification
procedure above and reasonably identify the record and specify the
information to be contested.
RECORD SOURCE CATEGORIES:
(1) Current or former employees; (2) individuals from other
Federal, state and local agencies; and (3) individuals from formally
established training centers who may train agency employees.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
RATB-7
SYSTEM NAME:
Freedom of Information-Privacy Act System.
SYSTEM LOCATION:
Recovery Accountability and Transparency Board, 1717 Pennsylvania
Avenue, NW., Suite 700, Washington, DC 20006.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
(1) Individuals or organizations who have requested access to
information pursuant to the Freedom of Information Act or Privacy Act;
(2) individuals who have made a request to access or correct records
pertaining to themselves; and (3) persons who, on behalf of another
individual, have made a request to access or correct that individual's
records.
CATEGORIES OF RECORDS IN THE SYSTEM:
(1) Records contain Freedom of Information Act and Privacy Act
requests for Board records requested and any other correspondence or
internal memoranda related to the processing of these requests; records
will also contain such data as the name of requester, address of
requester, and subject of request; (2) documents relevant to appeals
and litigation under the Freedom of Information Act and Privacy Act.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 552 and 552a.
PURPOSE(S):
To assist Board staff in carrying out their responsibilities under
the Freedom of Information Act and the Privacy Act.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
A. Public information permitted to be released to the news media
and the public may be made available unless it is determined that
release of the specific information in the context of a particular
record would constitute an unwarranted invasion of personal privacy.
B. To provide information to a Member of Congress from the record
of an individual in response to an inquiry from that Member made at the
request of the employee or contractor.
C. Information may be disseminated to a Federal agency which
furnished the record for the purpose of permitting a decision as to
access or correction to be made by that agency or for the purpose of
consulting with that agency as to the propriety of access or
correction.
D. Records may be disseminated to any appropriate Federal, state,
local or foreign agency for the purpose of verifying the accuracy of
information submitted by an individual who has requested amendment or
correction of records.
E. Release of information to the National Archives and Records
Administration and the General Services Administration during a records
management inspection conducted under 44 U.S.C. 2904 and 2906.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Manual requests are stored in a locked file cabinet. Automated
information is contained on a password-protected computer.
RETRIEVABILITY:
Requests are retrieved and filed under the name and/or personal
identifier of the requester or subject of the request.
SAFEGUARDS:
Access to records is limited to Board staff who have a need for the
records to perform their official duties. Request files are stored in a
locked file cabinet.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with General
Records Schedule 14.
SYSTEM MANAGER(S) AND ADDRESS:
General Counsel, Recovery Accountability and Transparency Board,
1717 Pennsylvania Avenue, NW., Suite 700, Washington, DC 20006.
NOTIFICATION PROCEDURE:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the Freedom of Information Act Office, Recovery
Accountability and Transparency Board, 1717 Pennsylvania Avenue, NW.,
Suite 700, Washington, DC 20006.
RECORDS ACCESS PROCEDURES:
To locate a specific record, you must provide the name of the
individual and provide at least two items of identification (date of
birth, employee identification number, or similar information). The
address is the same as indicated in the notification procedure.
CONTESTING RECORD PROCEDURES:
Contact the official at the address specified under notification
procedure above and reasonably identify the record and specify the
information to be contested.
RECORD SOURCE CATEGORIES:
Information is derived from the individuals and/or companies making
requests, the system of records searched in the process of responding
to requests, and other agencies referring requests for access to or
correction of records.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None. Although no exemption has been claimed for this system of
records, certain information may be duplicative of records contained in
another system of records which may have an exemption. In those
circumstances, the exemption will still apply.
RATB-8
SYSTEM NAME:
Applicants for Employment Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Recovery Accountability and Transparency Board, 1717 Pennsylvania
Avenue, NW., Suite 700, Washington, DC 20006.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons who have applied for Federal employment or are employed in
the Federal service.
[[Page 31006]]
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information relating to the education and
training; employment history and earnings; appraisal of past
performance; convictions and offenses against the law; results from
written test; appraisal of potential; honors, awards or fellowships;
military service; veterans preference, birthplace; date of birth; SSN;
and home address of persons who have applied for Federal employment or
are employed in the Federal services and correspondence related
thereto. These records may also include information concerning the date
of application, qualification status, employment consideration,
priority grouping, and other information relating to the consideration
of the individual for employment.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 1302, 3301, 3302, Executive Order 10577.
PURPOSE(S):
Records in this system are used to determine individuals'
eligibility and evaluate their qualifications for placement in
positions within the Board.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
A. To respond to requests for information from the Office of
Personnel Management to the extent their request is compatible with the
purpose for which the records are maintained.
B. To disclose information to a congressional office from the
record of an individual in response to an inquiry from a Member of
Congress made at the request of that individual.
C. In the event of litigation where the defendant is (1) the Board,
or any employee of the Board in his or her official capacity; (2) the
United States where the Board determines that the claim, if successful,
is likely to directly affect the operations of the Board; or (3) any
Board employee in his or her individual capacity where the Justice
Department has agreed to represent such employee, the Board may
disclose such records as it deems desirable or necessary to the
Department of Justice to enable that Department to present an effective
defense provided such disclosure is compatible with the purpose for
which the records were collected.
D. In the event that this system of records indicates a violation
or potential violation of law, whether civil, criminal or regulatory in
nature, and whether arising by general statute or particular program
statute, or by regulation, rule or order issued pursuant thereto, the
relevant records in the system of records may be referred, as a routine
use, to the appropriate agency, whether Federal or foreign, charged
with the responsibility of investigating or prosecuting such violation
or charged with enforcing or implementing the statute, rule, regulation
or order issued pursuant thereto.
E. Information may be disclosed as a ``routine use'' to a Federal,
state or local agency maintaining civil, criminal or other relevant
enforcement records or other pertinent records, such as current
licenses, if necessary to obtain a record relevant to an agency
decision concerning the hiring or retention of an employee, the
issuance of a security clearance, the letting of a contract, or the
issuance of a license, grant or other benefit. Information may be
disclosed to a Federal agency, in response to its request, in
connection with the hiring or retention of an employee, the issuance of
a security clearance, the reporting of an investigation of an employee,
the letting of a contract or the issuance of a license, grant, or other
benefit by the requesting agency, to the extent that the record is
relevant and necessary to the requesting agency's decision on the
matter.
F. Where Federal agencies have the power to subpoena other Federal
agencies' records, such as the Internal Revenue Service or the Civil
Rights Commission, issue a subpoena to the Board for records, the Board
will make such records available.
G. Information may be disclosed to student volunteers, individuals
working under a personal services contract, and other individuals
performing functions for the Board but technically not having the
status of agency employees, if they need access to the records in order
to perform their assigned agency functions.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Variously stored in card files, discs, magnetic tape, forms and
lists.
RETRIEVABILITY:
Records are indexed by any combination of name, date of birth, SSN,
and identification number.
SAFEGUARD:
Access to and use of these records are limited to those persons
whose official duties require such access. Personnel screening is
employed to prevent unauthorized disclosure.
RETENTION AND DISPOSAL:
Records are retained until the applicant is selected for a
position, or for two years. After the applicant is selected for a
position, the records are filed in the Official Personnel Folder which
is retained until the employee leaves the Board. If the applicant is
not selected for a position within two years, the records are
destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Mission Support Services, Recovery Accountability and
Transparency Board, 1717 Pennsylvania Avenue, NW., Suite 700,
Washington, DC 20006.
NOTIFICATION PROCEDURE:
Inquiries concerning this system should be directed to the Freedom
of Information Act Office, Recovery Accountability and Transparency
Board, 1717 Pennsylvania Avenue, NW., Suite 700, Washington, DC 20006.
RECORDS ACCESS PROCEDURES:
To locate a specific record, you must provide the name of the
individual and provide at least two items of identification (date of
birth, employee identification number, or similar information). The
address is the same as indicated in the notification procedure.
CONTESTING RECORD PROCEDURES:
Contact the official at the address specified under notification
procedure above and reasonably identify the record and specify the
information to be contested.
RECORD SOURCE CATEGORIES:
The information is provided by current and former employees.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Ivan J. Flores,
Paralegal Specialist, Recovery Accountability and Transparency Board.
[FR Doc. E9-15278 Filed 6-26-09; 8:45 am]
BILLING CODE 6820-GA-P