11 August 2011
State Dept Solicitation for Scholar Spies
[Federal Register Volume 76, Number 155 (Thursday, August 11, 2011)]
[Notices]
[Pages 49826-49832]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-20310]
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DEPARTMENT OF STATE
[Public Notice 7553]
Bureau of Educational and Cultural Affairs (ECA) Request for
Grant Proposals: Study of the United States Institute on U.S. National
Security Policymaking
Announcement Type: New Cooperative Agreement.
Funding Opportunity Number: ECA/A/E/USS-12-01.
Catalog of Federal Domestic Assistance Number: 19.401
DATES: Key Dates: January to March, 2012.
Application Deadline: October 11, 2011.
Executive Summary: The Branch for the Study of the U.S., Office of
Academic Exchange Programs, Bureau of Educational and Cultural Affairs
(ECA/A/E/USS), invites proposal submissions for the design and
implementation of the Study of the United States Institute on U.S.
National Security Policymaking. This institute will provide a
multinational group of up to 18 experienced foreign university
educators and other professionals with a deeper understanding of U.S.
approaches to national security policymaking, past and present, in
order to strengthen curricula and to improve the quality of teaching
about the United States at universities and other institutions abroad.
The institute should be an intensive, academically rigorous program for
scholars and other professionals from outside the United States, and
should have a central theme and a strong contemporary component.
I. Funding Opportunity Description
Authority
Overall grant making authority for this program is contained in the
Mutual Educational and Cultural Exchange Act of 1961, Public Law 87-
256, as amended, also known as the Fulbright-Hays Act. The purpose of
the Act is ``to enable the Government of the United States to increase
mutual understanding between the people of the United States and the
people of other countries * * *; to strengthen the ties which unite us
with other nations by demonstrating the educational and cultural
interests, developments, and achievements of the people of the United
States and other nations * * * and thus to assist in the development of
friendly, sympathetic and peaceful relations between the United States
and the other countries of the world.'' The funding authority for the
program above is provided through legislation.
Purpose: Study of the U.S. Institutes for scholars are intended to
offer up to 18 foreign scholars and other professionals, whose
professional work focuses in whole or in substantial part on the United
States, the opportunity to deepen their understanding of American
society, culture, and institutions. The ultimate goal is to strengthen
curricula, to improve the quality of teaching, and to broaden
understanding of U.S. national security policymaking in universities
and other institutions of influence abroad.
The Bureau is seeking detailed proposals for a Study of the United
States Institute on U.S. National Security Policymaking from colleges,
universities, consortia of colleges and
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universities, and other not-for-profit academic organizations that have
an established reputation in one or more of the following fields:
Political science, international relations, law, military science, and/
or other disciplines or sub-disciplines related to U.S. National
Security. The institute should be organized around a central theme or
themes in U.S. national security policy planning and formulation and
should illuminate contemporary political, social, and economic debates
in American society.
This Study of the United States Institute program should:
(1) Provide participants with a survey of contemporary scholarship
within the institute's governing academic discipline. The proposal
should describe how current scholarly debates within the field will be
presented;
(2) Give participants a multi-dimensional examination of U.S.
society and institutions that reflects a broad and balanced range of
perspectives and responsible views from scholars and other
professionals, such as government officials, and private practitioners;
and,
(3) Ensure access to library and material resources that will
enable participants to continue their research, study, and curriculum
development upon returning to their home institutions.
Program Description: The Study of the U.S. Institute on U.S.
National Security Policymaking should provide participants an
opportunity to increase their understanding of the foundations and
formulation of U.S. national security policy, U.S. views on basic U.S.
national security and defense requirements, and how those views have
evolved in the post-Cold War era and within the context of current
counterterrorism strategies. This multi-disciplinary program should
examine historical, political, geographic, and economic factors
involved in U.S. national security policymaking.
Overview: The program should be six weeks in length; participants
will spend approximately four weeks at the host institution, and
approximately two weeks on the educational study tour, including four
to five days in Washington, DC, at the conclusion of the Institute.
This intensive, academically rigorous program should integrate
lectures, readings, seminar discussions, regional travel, and site
visits. The institute also should include opportunities for limited but
well-directed independent research. Proposals should describe a
thematically coherent program that maximizes institutional strengths,
faculty expertise, and resources, as well as recognized scholars and
experts from throughout the United States.
The program must conform with Bureau requirements and guidelines
outlined in the Solicitation Package. Support for bureau programs is
subject to the availability of funds. One award of up to $290,000 will
support this institute.
Participants: Participants will be diverse in professional position
and travel experience abroad. While participants may not have in-depth
knowledge of the particular institute program theme, they will likely
have had exposure to the relevant discipline and some experience
teaching about the United States.
Participants will be drawn from all regions of the world and will
be fluent or proficient in the English language. Fulbright Commissions
and U.S. Embassies abroad will nominate candidates, and final
selections will be made by the Bureau. A final list of participants
will be sent to the recipient institution.
Program Dates: The anticipated award date for this Cooperative
Agreement will be on or about December 1, 2011. The institute should be
approximately 44 days in length (including participant arrival and
departure days), should begin in early January, and end in late
February or early March 2012.
Program Guidelines: The conception and structure of the institute
agenda is the responsibility of the recipient, and it is essential that
proposals provide a detailed and comprehensive narrative describing the
objectives of the institute; the title, scope and content of each
session; planned site visits; and how each session relates to the
overall institute theme. Proposals must include a syllabus that
indicates the subject matter for each lecture, panel discussion, group
presentation, or other activity. The syllabus also should confirm or
provisionally identify proposed speakers, trainers, and session
leaders, and clearly show how assigned readings will advance the goals
of each session. Overall, proposals will be reviewed on the basis of
their responsiveness to RFGP criteria, coherence, clarity, and
attention to detail. The accompanying Project Objectives, Goals, and
Implementation (POGI) document provides program-specific guidelines
that all proposals must address fully.
Please note: In a Cooperative Agreement, the Branch for the
Study of the United States is substantially involved in program
activities above and beyond routine grant monitoring. The Branch
will assume the following responsibilities for the institute:
participating in the selection of participants; overseeing the
institute through one or more site visits; debriefing participants
in Washington, DC at the conclusion of the institute; and engaging
in follow-on communication with the participants after they return
to their home countries (see POGI document for additional details).
The Branch may request that the recipient make modifications to the
academic residency and/or educational travel components of the
program. The recipient will be required to obtain approval of
significant program changes in advance of their implementation.
II. Award Information
Type of Award: Cooperative Agreement. ECA's level of involvement in
this program is listed under number I above.
Fiscal Year Funds: FY-12.
Approximate Total Funding: $290,000.
Approximate Number of Awards: 1.
Approximate Average Award: $290,000.
Anticipated Award Date: Pending availability of funds, November 1,
2011.
Anticipated Project Completion Date: March 31, 2012 for the
program; alumni programming available until December 31, 2012.
Additional Information: Pending successful implementation of this
program and the availability of funds in subsequent fiscal years, it is
ECA's intent to renew this cooperative agreement for two additional
fiscal years, before openly competing it again.
III. Eligibility Information
III.1. Eligible applicants: Applications may be submitted by public
and private U.S. colleges, universities, and other not-for-profit
academic organizations that have an established reputation in a field
or discipline related to the specific program theme, and which meet the
provisions described in Internal Revenue Code section 26 U.S.C.
501(c)(3).
III.2. Cost Sharing or Matching Funds: There is no minimum or
maximum percentage required for this competition. However, the Bureau
encourages applicants to provide maximum levels of cost sharing and
funding in support of its programs.
When cost sharing is offered, it is understood and agreed that the
applicant must provide the amount of cost sharing as stipulated in its
proposal and later included in an approved agreement. Cost sharing may
be in the form of allowable direct or indirect costs. For
accountability, you must maintain written records to support all costs
which are claimed as your contribution, as well as costs to be paid by
the Federal government. Such records are subject to audit. The basis
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for determining the value of cash and in-kind contributions must be in
accordance with OMB Circular A-110, (Revised), Subpart C.23--Cost
Sharing and Matching. In the event you do not provide the minimum
amount of cost sharing as stipulated in the approved budget, ECA's
contribution will be reduced in like proportion.
III.3. Other Eligibility Requirements: (a.) Bureau grant guidelines
require that organizations with less than four years experience in
conducting international exchanges be limited to $60,000 in Bureau
funding. ECA anticipates awarding one grant, in an amount up to
$290,000 to support program and administrative costs required to
implement this exchange program. Therefore, organizations with less
than four years experience in conducting international exchanges are
ineligible to apply under this competition. The Bureau encourages
applicants to provide maximum levels of cost sharing and funding in
support of its programs.
(b.) Technical Eligibility: All proposals must comply with the
following or they will result in your proposal being declared
technically ineligible and given no further consideration in the review
process: The project director or one of the key program staff
responsible for the academic program must have an advanced degree in
political science, international relations, law, military science, and/
or other disciplines or sub-disciplines related to the program themes,
and; Staff escorts traveling under the Cooperative Agreement must have
demonstrated qualifications to perform this service.
IV. Application and Submission Information
Note: Please read the complete announcement before sending
inquiries or submitting proposals. Once the RFGP deadline has
passed, Bureau staff may not discuss this competition with
applicants until the proposal review process has been completed.
IV.1. Contact Information To Request an Application Package: Please
contact the Branch for the Study of the United States, ECA/A/E/USS,
Fourth Floor, U.S. Department of State, SA-5, 2200 C Street, NW.,
Washington, DC 20037, (202) 632-3339 to request a Solicitation Package.
Please refer to the Funding Opportunity Number ECA/A/E/USS-12-01
located at the top of this announcement when making your request.
Alternatively, an electronic application package may be obtained
from grants.gov. Please see section IV.3f for further information.
The Solicitation Package contains the Proposal Submission
Instruction (PSI) document which consists of required application
forms, and standard guidelines for proposal preparation.
It also contains the Project Objectives, Goals, and Implementation
(POGI) document, which provides specific information, award criteria,
and budget instructions tailored to this competition.
Please specify Kevin H. Orchison and refer to the Funding
Opportunity Number ECA/A/E/USS-12-01 located at the top of this
announcement on all other inquiries and correspondence.
IV.2. To Download a Solicitation Package via Internet: The entire
Solicitation Package may be downloaded from the Bureau's Web site at
http://exchanges.state.gov/grants/open2.html, or from the Grants.gov
Web site at http://www.grants.gov.
Please read all information before downloading.
IV.3. Content and Form of Submission: Applicants must follow all
instructions in the Solicitation Package. The application should be
submitted per the instructions under IV.3f. ``Application Deadline and
Methods of Submission'' section below.
IV.3a. You are required to have a Dun and Bradstreet Data Universal
Numbering System (DUNS) number to apply for a grant or Cooperative
Agreement from the U.S. Government. This number is a nine-digit
identification number, which uniquely identifies business entities.
Obtaining a DUNS number is easy and there is no charge. To obtain a
DUNS number, access http://www.dunandbradstreet.com or call 1-866-705-
5711. Please ensure that your DUNS number is included in the
appropriate box of the SF-424 which is part of the formal application
package.
IV.3b. All proposals must contain an executive summary, proposal
narrative, and budget.
Please Refer to the Solicitation Package. It contains the mandatory
Proposal Submission Instructions (PSI) document and the Project
Objectives, Goals, and Implementation (POGI) document for additional
formatting and technical requirements.
IV.3c. All federal award recipients and sub-recipients must
maintain current registrations in the Central Contractor Registration
(CCR) database and have a Dun and Bradstreet Data Universal Numbering
System (DUNS) number. Recipients and sub-recipients must maintain
accurate and up-to-date information in the CCR until all program and
financial activity and reporting have been completed. All entities must
review and update the information at least annually after the initial
registration and more frequently if required information changes or
another award is granted.
You must have nonprofit status with the IRS at the time of
application. Please note: Effective January 7, 2009, all applicants for
ECA federal assistance awards must include in their application the
names of directors and/or senior executives (current officers,
trustees, and key employees, regardless of amount of compensation). In
fulfilling this requirement, applicants must submit information in one
of the following ways:
(1) Those who file Internal Revenue Service Form 990, ``Return of
Organization Exempt From Income Tax,'' must include a copy of relevant
portions of this form.
(2) Those who do not file IRS Form 990 must submit information
above in the format of their choice.
In addition to final program reporting requirements, award
recipients will also be required to submit a one-page document, derived
from their program reports, listing and describing their grant
activities. For award recipients, the names of directors and/or senior
executives (current officers, trustees, and key employees), as well as
the one- page description of grant activities, will be transmitted by
the State Department to OMB, along with other information required by
the Federal Funding Accountability and Transparency Act (FFATA), and
will be made available to the public by the Office of Management and
Budget on its USASpending.gov Web site as part of ECA's FFATA reporting
requirements.
If your organization is a private nonprofit which has not received
a grant or Cooperative Agreement from ECA in the past three years, or
if your organization received nonprofit status from the IRS within the
past four years, you must submit the necessary documentation to verify
nonprofit status as directed in the PSI document. Failure to do so will
cause your proposal to be declared technically ineligible.
IV.3d. Please take into consideration the following information
when preparing your proposal narrative:
IV.3d.1. Adherence to All Regulations Governing the J Visa
The Bureau of Educational and Cultural Affairs places critically
important emphases on the security and proper administration of the
Exchange Visitor (J visa) Programs and adherence by award recipients
and sponsors to all regulations governing the J visa. Therefore,
proposals should demonstrate the applicant's capacity to
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meet all requirements governing the administration of the Exchange
Visitor Programs as set forth in 22 CFR 62, including the oversight of
Responsible Officers and Alternate Responsible Officers, screening and
selection of program participants, provision of pre-arrival information
and orientation to participants, monitoring of participants, proper
maintenance and security of forms, record-keeping, reporting and other
requirements.
ECA will be responsible for issuing DS-2019 forms to participants
in this program.
A copy of the complete regulations governing the administration of
Exchange Visitor (J) programs is available at http://exchanges.state.gov or from:
Office of Designation, Private Sector Programs Division, U.S.
Department of State, ECA/EC/D/PS, SA-5, 5th Floor, 2200 C Street, NW.,
Washington, DC 20037.
Please refer to Solicitation Package for further information.
IV.3d.2. Diversity, Freedom and Democracy Guidelines
Pursuant to the Bureau's authorizing legislation, programs must
maintain a non-political character and should be balanced and
representative of the diversity of American political, social, and
cultural life. ``Diversity'' should be interpreted in the broadest
sense and encompass differences including, but not limited to
ethnicity, race, gender, religion, geographic location, socio-economic
status, and disabilities. Applicants are strongly encouraged to adhere
to the advancement of this principle both in program administration and
in program content. Please refer to the review criteria under the
`Support for Diversity' section for specific suggestions on
incorporating diversity into your proposal. Public Law 104-319 provides
that ``in carrying out programs of educational and cultural exchange in
countries whose people do not fully enjoy freedom and democracy,'' the
Bureau ``shall take appropriate steps to provide opportunities for
participation in such programs to human rights and democracy leaders of
such countries.'' Public Law 106-113 requires that the governments of
the countries described above do not have inappropriate influence in
the selection process. Proposals should reflect advancement of these
goals in their program contents, to the full extent deemed feasible.
IV.3d.3. Program Monitoring and Evaluation
Proposals must include a plan to monitor and evaluate the project's
success, both as the activities unfold and at the end of the program.
The Bureau recommends that your proposal include a draft survey
questionnaire or other technique plus a description of a methodology to
use to link outcomes to original project objectives. The Bureau expects
that the recipient organization will track participants or partners and
be able to respond to key evaluation questions, including satisfaction
with the program, learning as a result of the program, changes in
behavior as a result of the program, and effects of the program on
institutions (institutions in which participants work or partner
institutions). The evaluation plan should include indicators that
measure gains in mutual understanding as well as substantive knowledge.
Successful monitoring and evaluation depend heavily on setting
clear goals and outcomes at the outset of a program. Your evaluation
plan should include a description of your project's objectives, your
anticipated project outcomes, and how and when you intend to measure
these outcomes (performance indicators). The more that outcomes are
``smart'' (specific, measurable, attainable, results-oriented, and
placed in a reasonable time frame), the easier it will be to conduct
the evaluation. You should also show how your project objectives link
to the goals of the program described in this RFGP.
Your monitoring and evaluation plan should clearly distinguish
between program outputs and outcomes. Outputs are products and services
delivered, often stated as an amount. Output information is important
to show the scope or size of project activities, but it cannot
substitute for information about progress towards outcomes or the
results achieved. Examples of outputs include the number of people
trained or the number of seminars conducted. Outcomes, in contrast,
represent specific results a project is intended to achieve and is
usually measured as an extent of change. Findings on outputs and
outcomes should both be reported, but the focus should be on outcomes.
We encourage you to assess the following four levels of outcomes,
as they relate to the program goals set out in the RFGP (listed here in
increasing order of importance):
1. Participant satisfaction with the program and exchange
experience.
2. Participant learning, such as increased knowledge, aptitude,
skills, and changed understanding and attitude. Learning includes both
substantive (subject-specific) learning and mutual understanding.
3. Participant behavior, concrete actions to apply knowledge in
work or community; greater participation and responsibility in civic
organizations; interpretation and explanation of experiences and new
knowledge gained; continued contacts between participants, community
members, and others.
4. Institutional changes, such as increased collaboration and
partnerships, policy reforms, new programming, and organizational
improvements.
Please note: Consideration should be given to the appropriate
timing of data collection for each level of outcome. For example,
satisfaction is usually captured as a short-term outcome, whereas
behavior and institutional changes are normally considered longer-
term outcomes.
Overall, the quality of your monitoring and evaluation plan will be
judged on how well it (1) Specifies intended outcomes; (2) gives clear
descriptions of how each outcome will be measured; (3) identifies when
particular outcomes will be measured; and (4) provides a clear
description of the data collection strategies for each outcome (i.e.,
surveys, interviews, or focus groups). (Please note that evaluation
plans that deal only with the first level of outcomes [satisfaction]
will be deemed less competitive under the present evaluation criteria.)
Recipient organizations will be required to provide reports
analyzing their evaluation findings to the Bureau in their regular
program reports. All data collected, including survey responses and
contact information, must be maintained for a minimum of three years
and provided to the Bureau upon request.
IV.3e. Please take the following information into consideration
when preparing your budget:
IV.3e.1. Applicants must submit SF-424A--``Budget Information--Non-
Construction Programs'' along with a comprehensive budget for the
entire program. Awards for the Institute on National Security
Policymaking may not exceed $290,000, and administrative costs should
be no more than approximately $95,000. There must be a summary budget
as well as breakdowns reflecting both administrative and program
budgets. Applicants may provide separate sub-budgets for each program
component, phase, location, or activity to provide clarification.
IV.3e.2. Allowable costs for the program include the following:
(1) Institute staff salary and benefits.
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(2) Participant housing and meals.
(3) Participant travel and per diem.
(4) Textbooks, educational materials, and admissions fees.
(5) Honoraria for guest speakers.
(6) Follow-on programming for alumni of Study of the United States
programs.
Please refer to the Solicitation Package for complete budget
guidelines and formatting instructions.
IV.3f. Application Deadline and Methods of Submission
Application Deadline Date: October 11, 2011.
Reference Number: ECA/A/E/USS-12-01.
Methods of Submission: Applications may be submitted in one of two
ways:
(1.) In hard-copy, via a nationally recognized overnight delivery
service (i.e., Federal Express, UPS, Airborne Express, or U.S. Postal
Service Express Overnight Mail, etc.), or
(2.) electronically through http://www.grants.gov.
Along with the Project Title, all applicants must enter the above
Reference Number in Box 11 on the SF-424 contained in the mandatory
Proposal Submission Instructions (PSI) of the solicitation document.
IV.3f.1. Submitting Printed Applications
Applications must be shipped no later than the above deadline.
Delivery services used by applicants must have in-place, centralized
shipping identification and tracking systems that may be accessed via
the Internet and delivery people who are identifiable by commonly
recognized uniforms and delivery vehicles. Proposals shipped on or
before the above deadline but received at ECA more than seven days
after the deadline will be ineligible for further consideration under
this competition. Proposals shipped after the established deadlines are
ineligible for consideration under this competition. ECA will not
notify you upon receipt of application. It is each applicant's
responsibility to ensure that each package is marked with a legible
tracking number and to monitor/confirm delivery to ECA via the
Internet. Delivery of proposal packages may not be made via local
courier service or in person for this competition. Faxed documents will
not be accepted at any time. Only proposals submitted as stated above
will be considered.
Important Note: When preparing your submission please make sure
to include one extra copy of the completed SF-424 form and place it
in an envelope addressed to ``ECA/EX/PM''.
The original and six (6) copies of the application should be sent
to:
Program Management Division, ECA-IIP/EX/PM, Ref.: ECA/A/E/USS-12-01,
SA-5, Floor 4, Department of State, 2200 C Street, NW., Washington, DC
20037.
IV.3f.2. Submitting Electronic Applications
Applicants have the option of submitting proposals electronically
through Grants.gov (http://www.grants.gov). Complete solicitation
packages are available at Grants.gov in the ``Find'' portion of the
system.
Please Note: ECA bears no responsibility for applicant
timeliness of submission or data errors resulting from transmission
or conversion processes for proposals submitted via Grants.gov.
Please follow the instructions available in the `Get Started'
portion of the site (http://www.grants.gov/GetStarted).
Several of the steps in the Grants.gov registration process could
take several weeks. Therefore, applicants should check with appropriate
staff within their organizations immediately after reviewing this RFGP
to confirm or determine their registration status with Grants.gov.
Once registered, the amount of time it can take to upload an
application will vary depending on a variety of factors including the
size of the application and the speed of your Internet connection. In
addition, validation of an electronic submission via Grants.gov can
take up to two business days.
Therefore, we strongly recommend that you not wait until the
application deadline to begin the submission process through
Grants.gov.
The Grants.gov Web site includes extensive information on all
phases/aspects of the Grants.gov process, including an extensive
section on frequently asked questions, located under the ``For
Applicants'' section of the Web site. ECA strongly recommends that all
potential applicants review thoroughly the Grants.gov Web site, well in
advance of submitting a proposal through the Grants.gov system. ECA
bears no responsibility for data errors resulting from transmission or
conversion processes.
Direct all questions regarding Grants.gov registration and
submission to:
Grants.gov Customer Support. Contact Center Phone: 800-518-4726.
Business Hours: Monday-Friday, 7 a.m.-9 p.m. Eastern Time. E-mail:
grants.gov">support@grants.gov.
Applicants have until midnight (12:00 a.m.), Washington, DC time of
the closing date to ensure that their entire application has been
uploaded to the Grants.gov site. There are no exceptions to the above
deadline. Applications uploaded to the site after midnight of the
application deadline date will be automatically rejected by the
grants.gov system, and will be technically ineligible.
Please refer to the Grants.gov Web site, for definitions of various
``application statuses'' and the difference between a submission
receipt and a submission validation. Applicants will receive a
validation e-mail from grants.gov upon the successful submission of an
application. Again, validation of an electronic submission via
Grants.gov can take up to two business days. Therefore, we strongly
recommend that you not wait until the application deadline to begin the
submission process through Grants.gov. ECA will not notify you upon
receipt of electronic applications.
It is the responsibility of all applicants submitting proposals via
the Grants.gov web portal to ensure that proposals have been received
by Grants.gov in their entirety, and ECA bears no responsibility for
data errors resulting from transmission or conversion processes.
Optional--IV.3f.3. You may also state here any limitations on the
number of applications that an applicant may submit and make it clear
whether the limitation is on the submitting organization, individual
program director or both.
IV.3g. Intergovernmental Review of Applications: Executive Order
12372 does not apply to this program.
V. Application Review Information
V.1. Review Process
The Bureau will review all proposals for technical eligibility.
Proposals will be deemed ineligible if they do not fully adhere to the
guidelines stated herein and in the Solicitation Package. All eligible
proposals will be reviewed by the program office, as well as the Public
Diplomacy section overseas, where appropriate. Eligible proposals will
be subject to compliance with Federal and Bureau regulations and
guidelines and forwarded to Bureau grant panels for advisory review.
Proposals may also be reviewed by the Office of the Legal Adviser or by
other Department elements. Final funding decisions are at the
discretion of the Department of State's Assistant Secretary for
Educational and Cultural Affairs. Final technical authority for
Cooperative
[[Page 49831]]
Agreements resides with the Bureau's Grants Officer.
Technically eligible applications will be competitively reviewed
according to the criteria stated below. These criteria are not rank
ordered and all carry equal weight in the proposal evaluation:
1. Quality of Program Plan and Ability to Achieve Program
Objectives: Proposals should exhibit originality, substance, precision,
and relevance to the Bureau's mission. A detailed agenda and relevant
work plan should demonstrate substantive undertakings and logistical
capacity. Objectives should be reasonable, feasible, and flexible.
Proposals should demonstrate clearly how the institution will meet the
program's objectives and plan.
2. Support for Diversity: Proposals should demonstrate substantive
support of the Bureau's policy on diversity. Achievable and relevant
features should be cited in both program administration (program venue
and program evaluation) and program content (orientation and wrap-up
sessions, program meetings, presenters, and resource materials).
3. Evaluation: Proposals should include a plan to evaluate the
activity's success, both as the activities unfold and at the end of the
program. A draft survey questionnaire or other technique plus a
description of a methodology to use to link outcomes to original
project objectives is strongly recommended.
4. Cost-effectiveness/Cost-sharing: The overhead and administrative
components of the proposal, including salaries and honoraria, should be
kept as low as possible. All other items should be necessary and
appropriate. Proposals should maximize cost-sharing through other
private sector support, as well as institutional direct funding
contributions.
5. Institutional Track Record/Ability: Proposals should demonstrate
an institutional record of successful exchange programs, including
responsible fiscal management and full compliance with all reporting
requirements for past Bureau grants as determined by Bureau Grants
Staff. The Bureau will consider the past performance of prior
recipients and the demonstrated potential of new applicants. Proposed
personnel and institutional resources should be fully qualified to
achieve the project's goals.
6. Follow-up and Follow-on Activities: Proposals should discuss
provisions made for follow-up with returned participants as a means of
establishing longer-term individual and institutional linkages.
Proposals also should provide a plan for continued follow-on activity
(without Bureau support) ensuring that Bureau supported programs are
not isolated events.
VI. Award Administration Information
VI.1a. Award Notices
Final awards cannot be made until funds have been appropriated by
Congress, allocated and committed through internal Bureau procedures.
Successful applicants will receive a Federal Assistance Award (FAA)
from the Bureau's Grants Office. The FAA and the original proposal with
subsequent modifications (if applicable) shall be the only binding
authorizing document between the recipient and the U.S. Government. The
FAA will be signed by an authorized Grants Officer, and mailed to the
recipient's responsible officer identified in the application.
Unsuccessful applicants will receive notification of the results of
the application review from the ECA program office coordinating this
competition.
VI.2. Administrative and National Policy Requirements
Terms and Conditions for the Administration of ECA agreements
include the following:
Office of Management and Budget Circular A-122, ``Cost Principles for
Nonprofit Organizations.''
Office of Management and Budget Circular A-21, ``Cost Principles for
Educational Institutions.''
OMB Circular A-87, ``Cost Principles for State, Local and Indian
Governments''.
OMB Circular No. A-110 (Revised), Uniform Administrative Requirements
for Grants and Agreements with Institutions of Higher Education,
Hospitals, and other Nonprofit Organizations.
OMB Circular No. A-102, Uniform Administrative Requirements for Grants-
in-Aid to State and Local Governments.
OMB Circular No. A-133, Audits of States, Local Government, and Non-
profit Organizations.
Please reference the following Web sites for additional
information:
http://www.whitehouse.gov/omb/grants.
http://fa.statebuy.state.gov
VI.3. Reporting Requirements: You must provide ECA with a hard copy
original plus one copy of the following reports:
Mandatory:
(1) Quarterly financial reports; final program no more than 90 days
after the expiration of the award;
(2) A concise, one-page final program report summarizing program
outcomes no more than 90 days after the expiration of the award. This
one-page report will be transmitted to OMB, and be made available to
the public via OMB's USAspending.gov Web site--as part of ECA's Federal
Funding Accountability and Transparency Act (FFATA) reporting
requirements.
(3) A SF-PPR, ``Performance Progress Report'' Cover Sheet with all
program reports.
Award recipients will be required to provide reports analyzing
their evaluation findings to the Bureau in their regular program
reports. (Please refer to IV. Application and Submission Instructions
(IV.3.d.3) above for Program Monitoring and Evaluation information.)
All data collected, including survey responses and contact
information, must be maintained for a minimum of three years and
provided to the Bureau upon request.
All reports must be sent to the ECA Grants Officer and ECA Program
Officer listed in the final assistance award document.
VII. Agency Contacts
For questions about this announcement, contact: Kevin H. Orchison,
U.S. Department of State, Branch for the Study of the United States,
ECA/A/E/USS, SA-5, Fourth Floor, ECA/A/E/USS-12-01, 2200 C Street, NW.,
Washington, DC 20522-0503, (202) 632-3339, OrchisonKH@state.gov.
All correspondence with the Bureau concerning this RFGP should
reference the above title and number ECA/A/E/USS-12-01.
Please read the complete announcement before sending inquiries or
submitting proposals. Once the RFGP deadline has passed, Bureau staff
may not discuss this competition with applicants until the proposal
review process has been completed.
VIII. Other Information:
Notice:
The terms and conditions published in this RFGP are binding and may
not be modified by any Bureau representative. Explanatory information
provided by the Bureau that contradicts published language will not be
binding. Issuance of the RFGP does not constitute an award commitment
on the part of the Government. The Bureau reserves the right to reduce,
revise, or increase proposal budgets in accordance with the needs of
the program and the
availability of funds. Awards made will be subject to periodic
reporting and evaluation requirements per section VI.3 above.
[[Page 49832]]
Dated: August 1, 2011.
J. Adam Ereli,
Principal Deputy Assistant Secretary, Bureau of Educational and
Cultural Affairs, Department of State.
[FR Doc. 2011-20310 Filed 8-10-11; 8:45 am]
BILLING CODE 4710-05-P
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