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9 May 2014

First Look Media Job Application

Subject: Thank you for applying to First Look
From: no-reply[at]
To: jya[at]
Date: Fri, 09 May 2014 17:15:31 +0000


Thank you very much for interest in a role at First Look Media.

We're currently receiving a very high volume of resumes, and unfortunately are unable to reach out to every candidate.

Please continue to check back on our site, for specific skill sets that we will be hiring for at First Look Media.

Thank you,

First Look Recruiting Team

** Please note: Do not reply to this email. This email is sent from an unattended mailbox. Replies will not be read.

Facilities Manager at First Look (View all jobs)


First Look Media seeks to reimagine journalism for the digital age, combining the promise of technological innovation with the power of fearless reporting. Founded by Pierre Omidyar, the organization will pursue original, independent journalism that is deeply reported and researched, thoroughly fact checked, and beautifully told. We are driven above all by a belief that democracy depends on a citizenry that is not just highly informed, but deeply engaged. In all our work, we are committed to strict standards of accuracy and honesty, a willingness to report our own errors and inconsistencies as well as those of others, and a deep respect for the transformative power of true stories.

First Look Media is looking for a Facilities Manager to join the team! The ideal candidate will have a minimum of 5 years experience in a similar facilities position. This person will oversee the management of First Look’s offices in NYC, SF and D.C.


Managing multiple facilities across the country and internationally, including management of sites of up to 40,000 square feet in size with multiple floors

Administration/coordination of:

  • office lease space search efforts
  • office leasing process
  • facilities design
  • facilities fit-out
  • furniture ordering and installation
  • compliance with landlord requirements, building ground rules and applicable ordinances
  • sustainability and energy-efficiency efforts

Managing maintenance and administrative staff and vendors

Overseeing and administering upkeep of furniture, fixtures and equipment, including generating and maintaining equipment inventories

Negotiating and administering facilities supplier/provider/vendor agreements (e.g. janitorial, security, coffee service, office supplies, copier lease, repairs and maintenance, etc.)

Job Skills & Requirements

Excellent verbal and written communication skills, must communicate effectively to both staff and management team

Excellent analytical and problem-solving skills

Excellent project management skills, deliver projects on time and on budget

Close attention to detail

Able to manage multiple projects simultaneously with limited resources

Good with ambiguity and change

Familiarity with commercial real estate search process, lease negotiation process, lease documents

  • insurance policies typical of commercial office facilities
  • industry best practices and BOMA standards
  • commercial office construction
  • LEED standards and industry best practices with regard to sustainability

Able to travel 25% of the time

Able to respond to facilities emergencies 24x7x365

Experience with commercial office construction, construction management and/or architectural design a big plus


Work under the direction of Facilities Director

Create and maintain current drawings and seating plans for each facility

Coordinate with HR to maintain up-to-date future staff projections for each facility

Research new equipment and furniture needs as required

Coordinate with IT, Legal and Finance departments on facilities issues as required

Provide excellent communications with staff regarding facilities work

Develop and maintain disaster recovery plans

Respond rapidly and effectively to facilities emergencies

Develop and maintain schedules and ensure timely delivery of facilities projects

Develop and maintain budgets

Manage vendors and suppliers

Anticipate issues and act proactively to ensure all facilities are:

  • well-maintained
  • in compliance with applicable codes, ordinances and corporate policies
  • efficient and smoothly functioning
  • able to respond rapidly to evolving users needs resilient and capable of uninterrupted operations despite utility outages and other challenges

Apply for this Job

* Required

First Name * John

Last Name * Young

Email * jya[at]

Phone 212-873-8700

Resume *

Attach or Paste resume [Resume attached which fits skills required]

Cover Letter

Attach or Paste cover letter [None]

LinkedIn Profile [None]


How did you hear about this job? Online advertisement