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1 December 2008

[Federal Register: December 1, 2008 (Volume 73, Number 231)]
[Page 72812-72814]
From the Federal Register Online via GPO Access []



Office of the Secretary

Published Privacy Impact Assessments on the Web

AGENCY: Privacy Office, DHS.

ACTION: Notice of Publication of Privacy Impact Assessments.


SUMMARY: The Privacy Office of the Department of Homeland Security 
(DHS) is making available eighteen (18) Privacy Impact Assessments on 
various programs and systems in the Department. These assessments were 
approved and published on the Privacy Office's Web site between July 1 
and September 30, 2008.

DATES: The Privacy Impact Assessments will be available on the DHS Web 
site until January 30, 2009, after which they may be obtained by 
contacting the DHS Privacy Office (contact information below).

Officer, Department of Homeland Security, Mail Stop 0550, Washington, 
DC 20528, or e-mail:

SUPPLEMENTARY INFORMATION: Between July 1 and September 30, 2008, the 
Chief Privacy Officer of the Department of Homeland Security (DHS) 
approved and published eighteen (18) Privacy Impact Assessments (PIAs) 
on the DHS Privacy Office Web site,, under 
the link for ``Privacy Impact Assessments.'' These PIAs cover eighteen 
(18) separate DHS programs. Below is a short summary of those programs, 
indicating the DHS component responsible for the system, and the date 
on which the PIA was approved. Additional information can be found on 
the Web site or by contacting the Privacy Office.

    System: United States Visitor and Immigrant Status Indicator 
Technology Program/Department of Homeland Security and the United 
Kingdom Border Agency's International Group Visa Services Project.
    Component: US-VISIT.
    Date of approval: July 1, 2008.
    DHS provides the United Kingdom Border Agency's (UKBA) 
International Group Visa Services (formerly known as UKvisas) with 
additional information to determine whether visa applicants for entry 
into the United Kingdom are eligible to obtain a visa or other travel 
documents according to applicable United Kingdom laws. Accordingly, the 
United States Visitor and Immigrant Status Indicator Technology (US 
VISIT) Program will receive biometric and biographic information from 
UKBA International Group Visa Services about applicants for visas to 
the United Kingdom and will query those applicants' biometric 
information against the Automated Biometric Identification System's 
(IDENT) list of subjects of interest (e.g., ``Subjects of interest'' 
are people of interest to the U.S. or international law enforcement 
and/or intelligence agencies because of suspected or confirmed illegal 
activity). US-VISIT provides UKBA with results from the query, along 
with, in some cases, details of the analysis supporting the returned 
results. US-VISIT published this PIA because US-VISIT will receive and 
share personally identifiable information (PII) with the UKBA.

    System: Procedures for Processing Travel Documents at the Border.
    Component: Customs and Border Protection.
    Date of approval: July 2, 2008.
    U.S. Customs and Border Protection (CBP), published this PIA to 
give notice of its procedures for recording certain border crossing 
information and validating the travel documents provided by individuals 
at air, land, and sea ports of entry who are admitted or paroled into 
the United States. CBP maintains information regarding persons who are 
admitted or paroled into the United States, and where applicable exit 
the United States in accordance with the Privacy Act system of records 
notices for the Border Crossing Information (BCI) and for the Treasury 
Enforcement Communications System (TECS), which is being revised and 
will be republished in the future as TECS (no longer an acronym).
    As part of processing travelers at the border, CBP accepts 
different types of documents for purposes of establishing the identity, 
citizenship, and admissibility of travelers seeking to enter the United 
States. CBP populates BCI with certain information provided by or on 
behalf of persons who are admitted, paroled into, or depart the U.S. In 
addition the information maintained by BCI regarding such persons may 
be derived from different DHS systems of records, Department of State 
systems of records, and the systems of other governmental or tribal 
authorities (including foreign governments). CBP uses this information 
to validate the travel documentation provided by or on behalf of the 
individual, make determinations regarding an individual's 
admissibility, and ensure compliance with all other U.S. laws enforced 
by CBP at the border.
    This PIA explains the information technology and the information 
flow between BCI, TECS, and other Privacy Act system of records, 
including the Non-Federal Entity Data System.

    System: Operations Center Incident Management System.
    Component: Transportation Security Administration.
    Date of approval: July 7, 2008.
    Under the Aviation and Transportation Security Act (ATSA), the 
Transportation Security Administration (TSA) has ``responsibility for 
security in all modes of transportation.'' TSA uses an operations 
center incident management system called WebEOC to perform incident 
management, coordination, and situation awareness functions for all 
modes of transportation. The system stores information that it receives 
about the following categories of individuals: (1) Individuals who 
violate, or are suspected of violating transportation security laws, 
regulations, policies or procedures; (2) individuals whose behavior or 
suspicious activity resulted in referrals by Ticket Document Checkers 
(TDC) to Behavior Detection Officer (BDO) or Law Enforcement Officer 
(LEO) interview (primarily at airports); or (3) individuals whose 
identity must be verified, or checked against Federal watch lists. 
Individuals whose identity must be verified includes both those 
individuals who fail to show acceptable identification documents to 
compare to boarding documents and law enforcement officials seeking to 
fly armed. The system also collects and compiles reports from Federal, 
state, local, tribal, or private sector security officials related to 
incidents that may pose a threat to transportation or national 
security. Daily reports will be provided to executives at TSA and DHS 
to assist in incident and operational response management.

    System: RealEyes Project.
    Component: Science & Technology.
    Date of approval: July 21, 2008.
    RealEyes is a research and development project in the DHS Science & 
Technology Directorate (S&T) that seeks to test the operational

[[Page 72813]]

effectiveness and efficiency of streaming video for first responders 
and law enforcement applications. RealEyes is a prototype software 
system that would allow first responders and law enforcement officials 
equipped with Personal Digital Assistants (PDAs) to send and receive 
live video and geospatial coordinates, view video from fixed or mobile 
cameras, and receive data (video, photos and text) from a field command 
post using basic cellular technology. S&T conducted a PIA because a 
planned phase of technology testing may involve incidentally capturing 
images of individuals who are not volunteer participants in the 
research effort. This PIA covers only the activities conducted during 
the testing phase of the RealEyes project. If the RealEyes technology 
is deployed into operational use, the DHS Component implementing the 
technology will be responsible for completing any subsequent privacy 
assessments of the RealEyes technology and its use.

    System: Standoff Explosives Detective Technology Demonstration 
    Component: Science & Technology.
    Date of approval: July 21, 2008.
    DHS S&T initiated the Standoff Explosives Detection Technology 
Demonstration Program (SOTDP) in March 2007. This is a multi-year 
research and development (R&D) program (through 2013) designed to 
accelerate the development of explosive countermeasures-standoff 
technologies, concept of operations, and training to prevent explosive 
attacks at large public events such as conventions, concerts, sporting 
events, public celebrations, etc. The purpose of this program is to 
develop an integrated system of devices to improve security and public 
safety, while not impacting pedestrian traffic flow or violating 
personal freedoms and individual privacy. DHS S&T is sponsoring the 
SOTDP and associated demonstrations in a multi-year R&D initiative. S&T 
has a program management and oversight role in the project, which 
includes providing policy direction and input on program requirements. 
This PIA is being conducted because PII will be collected during the 
R&D process.

    System: First Responder Training System.
    Component: Federal Emergency Management Agency.
    Date of approval: July 16, 2008.
    Federal Emergency Management Agency (FEMA) developed the First 
Responder Training System (FRTS), FRTS 
serves as a central access point to validate, FEMA-approved Weapons of 
Mass Destruction training and information. FRTS is an internet-based 
tool used to guarantee the provision of critical training for First 
Responders. The purpose of this PIA is to ensure the privacy risks 
associated with the collection of PII are addressed for this new 

    System: Fraud Detection and National Security Data System.
    Component: U.S. Citizenship and Immigration Services.
    Date of approval: July 29, 2008.
    The United States Citizenship and Immigration Services (USCIS) 
developed the Fraud Detection and National Security Data System (FDNS-
DS), a case management system used to record, track, and manage 
immigration inquiries, investigative referrals, law enforcement 
requests, and case determinations involving benefit fraud, criminal 
activity, public safety and national security concerns. The FDNS-DS 
system is an upgrade of the Fraud Tracking System (FTS). The FTS PIA 
was published on June 24, 2005.

    System: Screening of Passengers by Observation Techniques Program.
    Component: Transportation Security Administration.
    Date of approval: August 5, 2008.
    The Screening of Passengers by Observation Techniques (SPOT) 
program is a behavior observation and analysis program designed to 
provide the TSA BDOs with a means of identifying persons who pose or 
may pose potential transportation security risks by focusing on 
behaviors indicative of high levels of stress, fear, or deception. The 
SPOT program is a derivative of other behavioral analysis programs that 
have been successfully employed by law enforcement and security 
personnel both in the U.S. and around the world.

    System: Person Centric Query Service Supporting Immigration Status 
Verifiers of the USCIS National Security and Records Verification 
Directorate/Verification Division Update.
    Component: U.S. Citizenship and Immigration Services.
    Date of approval: August 13, 2008.
    This is an update to the existing PIA for the USCIS Verification 
Division, Immigration Status Verifiers' use of the Person Centric Query 
Service (PCQS), operating through the USCIS Enterprise Service Bus to: 
(1) expand the PCQS person-search capability, and (2) describe the 
privacy impact of updating the PCQS by adding access to five additional 
systems to the PCQS query; ENFORCE Integrated Database, the Executive 
Office Immigration Review System, the Refugees, Asylum, and Parole 
System, the TECS Arrival/Departure Data Query, and the TECS Subject 
Lookout Search.

    System: HR Solutions.
    Component: Department-Wide.
    Date of approval: August 12, 2008.
    The Office of the Chief Human Capital Officer (OCHCO) operates the 
HR Solutions System. HR Solutions is a newly developed system designed 
to aid in the administration of the Human Capital Processing of human 
resources operations and services. OCHCO conducted this PIA because HR 
Solutions collects and maintains PII.

    System: Secure Information Management Service Pilot with Inter-
Country Adoptions Update.
    Component: U.S. Citizenship and Immigration Services.
    Date of approval: August 13, 2008.
    USCIS published this update to the PIA for the Secure Information 
Management Service (SIMS). This update describes the electronic sharing 
of case management data with the Department of State (DoS) necessary to 
expedite and improve the processing of inter-country adoption cases. 
Specifically, the PII will be shared electronically with the DoS to 
maintain statistics related to inter-country adoption cases.

    System: Customer Identity Verification Pilot.
    Component: U.S. Citizenship and Immigration Services.
    Date of approval: August 15, 2008.
    USCIS prepared a PIA for the Customer Identity Verification (CIV) 
Pilot. The purpose of this pilot is to assess the viability of using 
fingerprint-based identity verification along with information from 
previous biometric encounters in the USCIS benefit adjudication 
process. USCIS will test this capability for a period of approximately 
four months in an operational environment consisting of four field 
offices. USCIS will use fingerprint scanners connected to the US-VISIT 
Program's IDENT to implement the CIV Pilot.

    System: Bond Management Information System Web Version.
    Component: Immigration and Customs Enforcement.
    Date of approval: August 25, 2008.
    The Bond Management Information System/Web Version (BMIS Web) is an 
immigration bond management database used primarily by the Office of 
Financial Management at U.S. Immigration and Customs Enforcement (ICE). 
The basic function of BMIS Web is to record and maintain for financial 
management purposes the immigration bonds that are posted for aliens

[[Page 72814]]

involved in removal proceedings. ICE has conducted this PIA because the 
system collects PII.

    System: Computer Linked Application Information Management System.
    Component: U.S. Citizenship and Immigration Services.
    Date of approval: September 5, 2008.
    This PIA analyzes the Computer Linked Application Information 
Management System (CLAIMS) 4. CLAIMS 4 is a DHS USCIS system for 
processing Applications for Naturalization. USCIS conducted this PIA to 
document, analyze, and assess its current practices with respect to the 
PII it collects, uses, and shares; and to improve its ability to 
provide appropriate citizenship and immigration status information to 

    System: Benefits Processing of Applicants other than Petitions for 
Naturalization, Refugee Status, and Asylum.
    Component: U.S. Citizenship and Immigration Services.
    Date of approval: September 5, 2008.
    USCIS receives and adjudicates applications for all United States 
immigration benefits. This PIA covers the USCIS systems associated with 
processing all immigration benefits except naturalization, asylum, and 
refugee status. These systems include the Computer Linked Adjudication 
Information Management System (CLAIMS 3), the Citizenship and 
Immigration Services Centralized Oracle Repository, the Interim Case 
Management System, Integrated Voice Response System, and the Integrated 
Card Production System. Other USCIS systems involved in the processing 
of benefits are covered by other PIAs.

    System: Document Management and Records Tracking System.
    Component: Federal Emergency Management Agency.
    Date of approval: September 8, 2008.
    Federal Emergency Management Agency (FEMA) developed the Document 
Management and Records Tracking System (DMARTS). DMARTS is an 
Enterprise Content Management system that collects PII from claimants 
to carry out its mission of assisting individuals who apply for 
disaster assistance benefits. DMARTS will move paper files to an 
electronic repository. This PIA examines the privacy implications to 
ensure that adequate privacy considerations and protections have been 
applied to this electronic framework.

    System: Microfilm Digitization Application System.
    Component: U.S. Citizenship and Immigration Services.
    Date of approval: September 15, 2008.
    USCIS Records Division maintains the Microfilm Digitization 
Application System (MiDAS), which houses 85 million electronic 
immigration-related records previously stored on microfilm. USCIS 
conducted this PIA to analyze the privacy impacts associated with the 
new release of MiDAS that will enable USCIS to (1) Electronically 
search and retrieve historical immigration-related records, (2) process 
Web-based requests for these records submitted by Federal, state, and 
local Government and Public Genealogy Customers, (3) provide case 
tracking capabilities for USCIS Records Division staff, and (4) provide 
these records to the law enforcement and intelligence communities.

    System: Department of Homeland Security General Contact List.
    Component: DHS-Wide.
    Date of approval: July 23, 2008.
    Many DHS operations and projects collect a minimal amount of 
contact information in order to distribute information and perform 
various other administrative tasks. Department Headquarters conducted 
this PIA because contact lists contain PII. The Department added the 
following systems to this PIA:
     Science and Technology Attendance Lists
     Science and Technology Private Sector Contact Lists
     Science and Technology Subject-Matter Expert Lists
     Science and Technology Media Contact List
     Transportation Security Administration Intermodal Security 
Training and Exercise Program (I-STEP) Exercise Information System 
     Transportation Security Administration Travel Protocol 
Office Program

Hugo Teufel III,
Chief Privacy Officer.
[FR Doc. E8-28397 Filed 11-28-08; 8:45 am]