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25 September 2008

[Federal Register: September 25, 2008 (Volume 73, Number 187)]
[Page 55541-55543]
From the Federal Register Online via GPO Access []



Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.


SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
October 27, 2008. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    Fax: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML),

[[Page 55542]]

National Archives and Records Administration, 8601 Adelphi Road, 
College Park, MD 20740-6001. Telephone: 301-837-1539. E-mail:

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Natural Resources Conservation 
Service (N1-114-08-2, 1 item, 1 temporary item). Master file associated 
with an electronic information system that provides information 
supporting the planning and application of conservation on working 
    2. Department of Agriculture, Natural Resources Conservation 
Service (N1-114-08-3, 1 item, 1 temporary item). Master file associated 
with an electronic information system that provides assistance to land 
owners and managers in regard to conservation planning and technical 
consultation, conservation implementation, natural resources 
technology, and financial support.
    3. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-08-1, 1 item, 1 temporary item). National 
Oceanic and Atmospheric Administration Diving Center Diver Training and 
Certification System database.
    4. Department of Education, Agency-wide (N1-441-08-1, 4 items, 3 
temporary items). The records are related to Department-sponsored 
national and international conferences and conventions and include 
plans, announcements, invitations, agenda, Web site, papers presented, 
summaries, evaluations, resolutions, and final reports. Proposed for 
permanent retention are records related to significant conferences and 
conventions that may involve public scrutiny.
    5. Department of Education, Agency-wide (N1-441-08-3, 2 items, 1 
temporary item). The records consist of reports to Congress and/or the 
President in accordance with mandates of Department-related legislation 
and include the working files of the reports presenting objectives, 
accomplishments, evaluation or study results, and summaries of 
education problems. Proposed for permanent retention are the final 
    6. Department of Education, Agency-wide (N1-441-08-13, 2 items, 2 
temporary items). General correspondence files, including routine 
incoming and outgoing correspondence and memoranda with enclosures 
relating to the day-to-day activities of the office.
    7. Department of Education, Agency-wide (N1-441-08-14, 4 items, 3 
temporary items). Calendars, appointment books, schedules, logs, 
diaries, handwritten notes and other records documenting substantive 
communications and appointments for non-senior officials. Proposed for 
permanent retention are recordkeeping copies of these records for 
senior officials.
    8. Department of Education, Office of Hearings and Appeals (N1-441-
08-15, 3 items, 3 temporary items). Administrative adjudication case 
files and attorney working files relating to such matters as 
administrative appeals for violations, fines, and misappropriations of 
Federal funds; final program review determinations; final audit 
determinations; grant paybacks; and termination of institutions' 
participation in Federal student aid programs. Records include 
correspondence, motions, briefs, orders, and decisions.
    9. Department of Homeland Security, National Protection and 
Programs Directorate (N1-563-08-34, 1 item, 1 temporary item). Master 
file for the Automated Biometric Identification System, which collects 
biometric and biographic data used to establish an individual's 
identity during an immigration and border management encounter or other 
encounters with the agency. These data were approved for disposal in a 
previous schedule.
    10. Department of Housing and Urban Development, Office of 
Multifamily Housing (N1-207-08-4, 4 items, 4 temporary items). Master 
files and outputs of an electronic information system which contains 
information about low income rental housing contracts.
    11. Department of Justice, Agency-wide (N1-60-08-28, 4 items, 4 
temporary items). Inputs and master file for data in the Civil 
Applicant System, an electronic fingerprint submission system used as 
part of new employee and contractor background investigations.
    12. Department of Justice, Bureau of Alcohol, Tobacco, Firearms and 
Explosives (N1-436-08-10, 1 item, 1 temporary item). Master file of the 
Laboratory Information Management System, which tracks evidence 
submitted to the laboratory for examination.
    13. Department of Justice, Federal Bureau of Investigation (N1-65-
08-21, 5 items, 5 temporary items). Records of the Strategic 
Information and Operations Center, including its daily log and journal.

[[Page 55543]]

    14. Department of Labor, Benefits Review Board (N1-174-08-1, 6 
items, 4 temporary items). Records of the Benefits Review Board, 
including non-record copy of official case file material, reference 
files, and general and miscellaneous files. Also included are the 
Adjudicatory Board's monthly and quarterly production reports. Proposed 
for permanent retention are recordkeeping copies of decisions and 
orders and the Adjudicatory Board's annual report.
    15. Department of State, Bureau of Overseas Buildings Operations 
(N1-59-08-14, 3 items, 3 temporary items). Records of the Office of 
Human Resources, including the master file of the Personnel 
Administration Security System, a personnel management system, and 
personnel files for contractors and transferred or separated employees.
    16. Department of Transportation, Federal Railroad Administration 
(N1-399-08-6, 2 items, 2 temporary items). Master file and outputs of 
an electronic information system used to provide ready access to 
frequently used agency information in a public forum format.
    17. Department of the Treasury, Departmental Offices (N1-56-08-3, 5 
items, 5 temporary items). Master files of the Financial Analysis and 
Reporting System, which is a consolidated reporting tool for financial, 
performance, and management data.
    18. Federal Communications Commission, Office of Public Safety and 
Homeland Security (N1-173-08-7, 5 items, 5 temporary items). Records 
relating to the Policy Division's enforcement of the Communications 
Assistance for Law Enforcement Act. Included are policy and procedure 
filings, permit filings, monitoring reports, as well as the master file 
of an electronic information system used to monitor compliance of 
telecommunications carriers with the act.

    Dated: September 19, 2008.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E8-22566 Filed 9-24-08; 8:45 am]